Perfex Books — Double-Entry Accounting, QuickBooks Online & Xero Sync, Bank Reconciliation, Bills, Multi-Currency & Financial Reports for Perfex CRM

1.0.1 - 2026-10-30 — Licence page link and gift-card postings
Updates
- Fix: the licence page's Buy and Support links open the Perfex Books item page directly (the old address only
  redirected there)
- Ready for gift cards from the upcoming Perfex Product Hub shop: cards sold, redeemed and restored post
  to Books once each, debits equal credits and the gift-card liability equals the open card balances; a missed
  update is picked up again by the next background run (map "Gift Card Income Clearing" and "Gift Card Liability"
  under Settings › Account Mappings)
- Upload the new files and run Perfex's Upgrade Database for the module, active or not: no manual step, every
  setting and record is kept

1.0.0 - 2026-10-29 — First release
New: ledger and chart of accounts
- Hierarchical chart of accounts with codes, types (asset, liability, equity, income, expense, cost of goods sold),
  sub-types and active/archived status; protected system accounts (receivables, payables, undeposited funds, sales
  tax, FX gain and loss, retained earnings, opening balance equity, inventory, COGS)
- Starter templates: generic small business, services and products; CSV import with column mapping and a dry run
- Double-entry ledger with exact decimal money: every posting balances in the document and the base currency and is
  written in one transaction; posted entries never change (corrections are reversals plus new entries); each source
  document and revision posts once
- Fiscal year, lock date (moves forward only), year-end close into retained earnings, opening balances wizard
- Dimensions on journal lines: customer, vendor, project, cost centre and tags
- Nightly integrity check that reports unbalanced entries, orphans and balance drift without changing anything
New: automatic posting from Perfex
- Invoices (discounts, adjustments, tax lines), payments, overpayments and customer credits, credit notes, refunds,
  expenses and subscriptions through their invoices, with an account mapping screen
- Edits, cancellations and deletions reverse and repost; changes dated in a locked period post on the first open day
- Historical backfill from a chosen date with a preview reconciled against Perfex's own totals
- Accrual ledger; profit and loss and tax reports also on the cash basis
New: vendors and bills
- Bills with lines, tax, due dates and attachments; full and partial payments; vendor credits; aged payables
New: banking
- Bank and cash accounts; statement import from CSV (saved mappings per bank), OFX/QFX and CAMT.053
- Matching suggestions, rules, multi-item matches, grouped deposits, splits and transfers; reconciliation against the
  statement's closing balance, reconciliation report and undo of the last reconciliation
New: manual journals
- Attachments, approval above an amount you set, recurring journals and journals that reverse on a date
New: multi-currency and tax
- Exchange rates per date, realised FX gain and loss, optional period-end revaluation with automatic reversal
- Perfex taxes mapped to tax accounts and codes; tax summary per period with drill-down; closed tax periods
New: reports
- Profit and loss, balance sheet, cash flow (indirect), trial balance, general ledger, journal report, account
  transactions, aged receivables and payables, customer and vendor statements, tax summary and budget vs actual
- Date ranges, comparisons, dimension filters, drill-down to journals and Perfex documents; CSV, XLSX and PDF export
- Overview: cash position, receivables, payables, profit this month against last, trends and what needs attention
New: switching from another accounting module
- Read-only import of the chart of accounts, mappings, history or opening balances and bank accounts from another
  accounting module on the same database, with a dry run and undo by batch
New: QuickBooks Online and Xero sync
- Connections with your own app keys (OAuth 2.0, Xero with PKCE), encrypted tokens and secrets renewed automatically,
  sandbox or production per connection, one company or organisation each; health card with token, rate limit and errors
- Customers, invoices, credit notes, payments, credit applications, refunds and expenses (as purchases or bills) with
  lines, taxes, discounts and currency; edits update and cancellations void or delete the same document, never twice
- Mapping screen for customers, items, taxes, payment modes, expense categories, currencies, suppliers and income
  accounts, with searchable provider pickers and suggestions by name, email or number that you confirm
- Background queue with retries and rate-limit pauses, sync log with filters, Needs Review list (retry, review side by
  side, close or discard), Send History with a preview before anything is sent
- Payments recorded in QuickBooks Online or Xero come back for review; recording them on the Perfex invoice is off by
  default and never applies a changed payment
- Optional catalog items; choose whether reports read the Books ledger or the accounting app
New: integrations (when the other module is active)
- Perfex People payroll journals (gross pay, deductions, net pay, employer costs) once per pay run and adjustment
- Product Hub inventory and cost of goods sold, Sales Growth commission and loyalty accruals; these journals read
  like the business event ("Commission Accrual — Invoice INV-000123", "Stock Receipt — PO-0042") and link to the
  source document when you may open it
- Perfex Brain Pro widgets, an AI Staff read tool, Connect read-only API resources and actuals for Cash & Capacity
Security
- Permissions for view, reports, drafts, posting, approval, reconciliation, period close, settings and four for the
  accounting sync; staff without
  View see nothing; audit log of postings, reversals, reconciliations, closes and settings changes
- POST with CSRF on every action, record-level access checks, locked periods enforced on the server, safe CSV/XML
  parsing with size limits, formula-safe exports
Languages
- English, Spanish, Portuguese (Brazil), French, German, Italian, Dutch, Turkish and Russian